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Rules Regulations 
& Guidelines 


Vendor Booths & Setups 

Merchants or exhibitors are strictly prohibited from sub-leasing or sharing a space.

Vendors are fully responsible for their booth, spaces, and setups.  LiPopUp and or partners assume no responsibility for a vendor/exhibitors products, displays, or property.  

Vendors are required to keep their space clean and free of debris.  Vendors are required to clear their space of any garbage or leftover materials at the end of each event.  


Loading In / Out 

All Vendors/Exhibitors will receive our Vendor PDF (2) two days prior to their scheduled event with their specific space.

*PLEASE NOTE* We do not provide space assignments any sooner. 

Vendors/Exhibitors are required to be fully setup up for sales or promotion 15 minutes prior to the start of an event.  Late vendors will not be permitted to setup. 

It's important for vendors to stay for the entire duration of the event, as leaving early can disrupt the flow of the event and impact the overall experience for attendees. By staying until the end, vendors ensure that they maximize their exposure, connect with potential customers throughout the event, and contribute to the success of the overall event atmosphere. Additionally, staying until the end demonstrates professionalism and dedication to providing a positive experience for event attendees.


Vendor/Exhibitor Esthetics & Visual Merchandising 

We encourage vendors to get creative with their booths and displays to stand out and engage with event attendees. By showcasing your products in unique and aesthetically pleasing ways, you can attract more shoppers and encourage them to spend more time exploring your offerings. Consider incorporating elements such as:

Themed Decor: Create a cohesive theme for your booth that reflects your brand identity and the products you offer. Use props, signage, and decorations to bring your theme to life and create an immersive experience for attendees.

Interactive Elements:

Impulse Purchases: Consider using displays such as shelving, racks, or tables to create visually interesting arrangements that highlight your best-selling items and encourage impulse purchases.

Sample Stations: Offer samples of your products to entice shoppers and allow them to experience your offerings firsthand. This not only provides a taste of what you have to offer but also encourages attendees to spend more time at your booth and engage with your products.

Product Grouping: Arrange products in cohesive groupings based on themes, colors, or styles to create visual interest and make it easier for customers to find complementary items.

Height Variation: Use varying heights and levels within your display to create dimension and visual interest. Use platforms, risers, or shelving to elevate certain products and draw attention to key items.

Symmetry and Balance: Arrange products symmetrically or in balanced compositions to create a sense of harmony and order within your display. This can help create a visually pleasing layout that guides customers' eyes through the display.

Focal Points: Create focal points within your display to draw customers' attention and highlight featured products or promotions. Use bold colors, larger items, or unique props to create focal points that stand out and capture interest.

Interactive Elements: Incorporate interactive elements such as touchscreens, product demonstrations, or samples to engage customers and encourage interaction with your products. This creates a memorable shopping experience and helps drive sales.

Lighting and Ambiance: Pay attention to lighting and ambiance to create a welcoming and inviting atmosphere at your booth. Consider using string lights, spotlights, or candles to add warmth and create a cozy vibe that encourages shoppers to linger and explore.

By incorporating these creative elements into your booth and display, you can attract more attention, engage with event attendees, and ultimately drive sales and success

Get Creative! 


Refund Policy 

We value our vendors' participation in our events and strive to maintain a fair and transparent refund policy. Please review the following guidelines:

  1. Refund Request Deadline: Vendor refunds must be requested at least 5 days prior to the scheduled event. This deadline is set because vendor registration closes 5 days before each event, and the space cannot be filled once registration is closed.

  2. No Refunds on Event Day: Refunds will not be issued on the day of the event. Once the event has commenced, vendors are expected to fulfill their commitment and participate as planned.

  3. No Refunds After Attendance: Refunds will not be granted after a vendor has attended an event. By attending the event, vendors are considered to have fulfilled their registration and are not eligible for a refund.

  4. No Refund for No-Show Vendors: Vendors who fail to attend the event without prior notice ("no-show" vendors) are not eligible for a refund.

  5. No Refund for Late Vendors: Vendors who arrive late and are not permitted to set up once the event has started and is open to the public are not eligible for a refund.

  6. Refund Request Process: All refund requests must be sent via email to Please include your name, company name, event name, and reason for the refund request in your email.


Prohibited Products or Items

ABSOLUTELY NO hazardous or objectionable items will be permitted. No Cannabis Sales, No Weapon Sales, No Illegal Substance Sales. 


LiPopUp and The Village of Mineola reserves the right to eliminate any items for sale which are deemed unacceptable or in conflict with event guidelines or any exhibitor at their absolute discretion.


Food Service Vendors

It is the sole responsibility of Food/Packaged Food Vendors to obtain the proper permit Nassau County Health Department. Their phone number is 516-227-9717

Nassau County Temporary Food Service Vendor Application: HERE



As a vendor, you are the owner of your own business and are responsible for obtaining all necessary permits, licenses, and insurance to legally sell and operate your business.

This includes but is not limited to:

  1. Permits: Depending on the nature of your business and the location of the event, you may need various permits from local authorities. This could include health permits, food permits, fire permits, or special event permits. It's essential to research and obtain the required permits well in advance of the event.

  2. Licenses: Certain businesses may require specific licenses to operate legally. This could include business licenses, food handler licenses, alcohol licenses, or professional licenses. Be sure to obtain any necessary licenses relevant to your business type and operations.

  3. Insurance: It's important to have adequate insurance coverage to protect your business, yourself, and others in case of accidents, injuries, or property damage. This may include general liability insurance, product liability insurance, or commercial property insurance. Consult with an insurance professional to determine the appropriate coverage for your business.


As a vendor, you are responsible for ensuring compliance with all relevant laws, regulations, and requirements. Failure to obtain the necessary permits, licenses, and insurance could result in fines, penalties, or legal consequences.

We encourage all vendors to take the necessary steps to operate their businesses legally and responsibly.

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